Ta strona nie jest jeszcze przetłumaczona, dlatego jest po angielsku.

dossier privacy policy

dossier files your documents on your Mac. It has no account and no tracking, and it sends nothing to us. Only the AI provider you choose sees parts of your documents.

Last updated: 7 October 2026

dossier is made by Alexander Sedeke, Prague, Czech Republic. This policy covers the dossier app for macOS.

In short

Your documents stay in plain folders on your Mac. dossier has no account, no server of ours, no analytics and no crash reporting. We never see your documents.

To propose where a file belongs, dossier asks the AI provider you choose. With a hosted provider (Anthropic, OpenAI or OpenRouter), part of each document you have classified goes to that provider, under your own API key. With a local Ollama model, it stays on your Mac.

What dossier does with your documents

• Reading: dossier reads the files in the folders you add. It extracts their text on your Mac (PDF, Office, Pages, Numbers, Keynote, e-mails and more) and works out a fingerprint of each file to spot duplicates.
• OCR: for scanned PDFs without text, dossier recognises the text with Apple’s Vision framework on your Mac. Nothing is uploaded for this, and the PDF itself is not changed.
• Filing: dossier moves or renames a file only when you accept a proposal, drag it into a folder, or run Auto-file all. Files from a source folder outside your project are copied, not moved. Nothing is overwritten; the trash is a folder in your project that you can restore from.

AI providers

dossier talks to the AI provider directly from your Mac, with the API key you entered. There is no server of ours in between, and we never see the key or the data. What the provider does with the data is governed by its own terms and privacy policy.

When something is sent. Only when you use an AI feature: Propose on a file, Auto-file all, the chat about a file, or the assistant. One more: after you have filed a number of files by hand (25 by default), dossier asks the AI to update your learned filing patterns. It also checks that your key works by asking the provider for its list of models (no document data).

What is sent for a proposal or a file chat:

• the file’s full path on your Mac (folder names and filename), its type, size, page count and, for PDFs, the creation date;
• the first ~3,000 characters of its extracted text, not the whole document;
• your note on the file, and any hint you typed;
• your filing convention and the learned patterns.

The assistant searches your whole catalog to answer you. For the files it looks at, it sends the provider their paths, AI summaries, your notes and up to 1,500 characters of their text, plus your folder names, tags and clip names, your convention, the location of your project folder and the earlier messages of the conversation.

Learned patterns: the update sends, for up to 200 of your recent manual filings, the original filename, the AI summary, the target folder and the first 280 characters of the text.

The full text of your documents and the files themselves are never sent.

The providers:

• Anthropic (Claude) — privacy policy
• OpenAI — privacy policy
• OpenRouter — privacy policy. OpenRouter passes your request on to the company that runs the model you picked.
• Ollama runs the model on your own computer. At its default address (localhost) nothing leaves your Mac. If you point dossier to Ollama on another machine, the same data goes to that machine.

Network connections dossier makes

Besides the AI provider you chose, dossier connects to the internet only when you ask it to:

• Check for Updates… (in the dossier menu) downloads the release information and, if you install it, the update from GitHub, where dossier’s releases are published. GitHub’s privacy statement applies.
• Start from an example in the convention settings loads the list of example conventions from 5lves.com, which is served by this website. The request contains nothing about you or your documents.

dossier does not check for updates on its own and sends no telemetry, usage statistics or crash reports. The download button on this website counts downloads as described in the website privacy policy.

What is stored where

Everything stays on your Mac:

• In your project folder: CONVENTION.md (your filing convention) and a _dossier folder with the catalog database (paths, extracted text including OCR text, AI summaries and proposals, your notes, tags, clips, chats with the AI, and a history of what dossier did), previews of rendered pages, the learned patterns, and the backups you make in Settings.
• In ~/Library/Application Support/com.alex.dossier: the list of your projects and the app settings (chosen provider and models, Ollama address, display preferences), and a debug log (logs/dossier.log).
• In the macOS Keychain: your API keys, never in the database.

The debug log records app events, warnings and errors so you can attach it to a bug report. It does not record your documents’ content, but error messages can contain a file or folder name. It is capped at about 1 MB. Nothing sends it anywhere; you decide whether to share it.

Your control

Your documents are ordinary files in ordinary folders, and dossier’s data is in files you can copy, back up or delete. Settings › Database can back up the catalog database or clear it.

To remove everything: delete the app, the folder ~/Library/Application Support/com.alex.dossier, the _dossier folder (and CONVENTION.md, if you no longer want it) in each project folder, and your API keys — clear them in Settings before uninstalling, or delete the com.alex.dossier entries in Keychain Access. Your documents stay where they are.

To stop data going to a hosted provider, switch to a local Ollama model, or don’t use the AI features. Data already sent is handled under that provider’s terms.

Changes and contact

If this policy changes, the date at the top changes too. Questions: hello@vizis.cz. Bugs and wishes are welcome as issues at github.com/vizis-hq/dossier-issues. Please leave document contents and personal data out of issues.